Receiving Purchase Orders

When goods arrive at your warehouse, the purchase order receives the status 'delivered'. As soon as the purchase order has the status 'delivered', you can easily receive or unpack it via the menu 'purchase orders'. Search for the desired order in the list (next to the status 'delivered') and click on 'unpack' or open the purchase order and click on 'unpack'.

Unpacking Purchase Order

Then a new screen opens where you get an overview of general information and announced SKU's.

In the section for general information, you can upload an attachment (e.g. delivery note or photos of damage), enter notes, and add equipment.

Subsequently, you can check in the goods. Per SKU, you will get a line that can be expanded. In the expanded screen, you can enter the following:

• Delivered quantity (click on the checkbox to immediately fill in the expected quantity)
• Warehouse
• Location
• Batch/Lot number (if applicable)
• Expiration date (if applicable)
• Notes (if desired)

If the number of items for a specific SKU cannot be stored at one location, you can click on the 'plus'-icon to assign items to another location. The same principle applies if products are delivered with different expiration dates.

After filling in the fields and putting the product away at the correct location, you can consider this SKU as complete by clicking on the 'reviewed'-button. The screen will collapse back, and you can move on to the next SKU.

As soon as you have completed one SKU, the 'complete' button will appear at the top right of the screen, allowing you to definitely close the purchase order. Any undelivered items will be automatically created in a backorder.

?> Tip If you unpack a purchase order on your smartphone, you can use the camera of your device to upload attachments (e.g. a photo of the delivery, enclosed receipt or invoice). This attachment can be found later on the detail page of the purchase order.

!> Attention Always click on 'complete' to confirm and save the data when unpacking the purchase order.

Backorder

Stoqflow automatically creates a backorder for SKU's and items that are announced but not delivered. A backorder is easily found using the original order number with suffix '-BO'. From the original purchase order, you can always see how many backorders have been created, giving you insight into the total order.

?> Note If an item has been received but a different quantity than expected was received, this will also be indicated in the backorder and you can easily adjust the quantity.